Free contractor resource
Contractor Admin Hours Calculator
Estimate how much time your business spends each year on scheduling, timesheets, job documentation, payroll preparation, invoicing, and other office work. Every assumption is editable, so the estimate reflects your operation—not an industry promise.
Your estimate
Admin hours each week
16
Admin hours each year
768
Estimated annual admin cost
$32,256
Potentially recoverable in your scenario
192 hours
Equivalent time cost: $8,064
This directional estimate excludes software costs, implementation time, taxes, and any secondary effects. It is not financial advice or a guaranteed savings calculation.
How the calculator works
The calculator applies the same simple arithmetic to the numbers you enter. It does not use benchmark data, hidden multipliers, or assumed JobBuddy results.
What to include in admin time
Review a typical week and total time spent assigning crews, chasing timesheets, entering job details twice, organizing photos and documents, preparing payroll, creating estimates and invoices, and answering routine status questions. Avoid counting billable field work.
For a better estimate, track these tasks for two to four weeks and rerun the calculator. Seasonal contractors may want separate busy-season and slow-season scenarios.
Use the result as a baseline
The result is most useful as a baseline for deciding which workflow to improve first. Explore how job scheduling, GPS time tracking, and jobsite photo documentation can centralize specific parts of the work, or review JobBuddy pricing before comparing the cost of a change with your own estimate.
Want to map your current workflow?
Talk with JobBuddy about the admin tasks your team handles today.
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